Keep every style, size, color, and COD handoff in one reviewed order.
Use the blank order card for one Instagram-assisted sale and the fulfillment board to track what must be packed, delivered, collected, or followed up next. Print the page or copy the checklist into your current system.
A fashion order card plus a fulfillment and COD board.
Use only the fields that match your workflow. Verify product availability, variant, customer details, address, price, and payment from the systems and records your business trusts.
DMNexa free template
Fashion boutique order card
Order number____________
Customer
Name
Instagram handle
Phone or email
Product and variant
Product or style and SKU
Size
Color
Material or other option
Quantity
Fulfillment
Requested date and time
Pickup or delivery
Address or pickup point
Courier or responsible person
Price and payment
Catalog or quoted price
Discount and shipping fee
Agreed total and payment method
Payment status: pending or verified
COD expected amount and received date
Seller review — verify before fulfillment
Order control
Current status
Assigned to
Next action
Packing, alteration, or customer notes
Weekly or event view
Fulfillment and COD board
Dates __________________
Due
Customer
Product / variant
Handoff
Payment
Assigned
Status / next action
How to use it
How to use the fashion boutique order tracker
Start a card when the customer has chosen a real product, then keep the exact variant, handoff, money status, and next action visible until the sale is complete.
1
Write the exact product and variant
Record the product or style, SKU when available, size, color, material or option, and quantity. Do not identify the final choice from a photo alone.
2
Verify the customer and handoff
Check the customer contact, pickup or delivery choice, complete address, requested timing, delivery fee, and person responsible.
3
Separate expected and received money
Write the agreed total, discount, payment method, and whether payment is pending or verified. A COD order is not settled income until the business receives the money.
4
Assign one next action
Keep packing, alteration, pickup, courier handoff, collection follow-up, and completion under a clear status with an owner.
What good looks like
The tracker should prevent variant and payment mistakes—not become another catalog.
The highest-value fields are the ones that preserve the customer’s final choice and show what the seller or team must verify next.
✦
Exact variant
Product, size, color, material, and quantity stay together so an earlier option is not mistaken for the final choice.
✦
Written agreement
Photos and fit discussions stay in Instagram; the final product and fulfillment details are written where the seller can review them.
✦
Honest money status
Agreed total, payment method, pending COD, and verified receipt remain separate instead of collapsing into an ambiguous “paid” note.
✦
Visible responsibility
Assigned person, current status, and next action make packing, delivery, and collection follow-up easier to hand off.
Questions
Use the template with confidence.
What should a fashion boutique order tracker include?
Track customer contact, product or style, SKU when available, size, color, quantity, fulfillment method, address, requested timing, price, discount, shipping fee, payment method and status, assigned person, current status, and next action.
Can this tracker identify a fashion product from a photo?
No. Use Instagram for the product-photo and fit discussion, then write the final product, size, color, and other agreed options in the tracker.
Does this template replace Shopify inventory or POS?
No. Verify catalog identity, variant availability, inventory, and checkout in Shopify or the appropriate system. This template is a manual assisted-order record.
How should I record cash on delivery?
Record the agreed amount and keep payment pending until the business actually receives and verifies the collection. The template does not reconcile courier statements, fees, cash drawers, or bank deposits.
When should I move from the template to order software?
Consider a dedicated system when retyping variants, finding current details, assigning fulfillment, or following up on pending money becomes slow or error-prone.
Related guide
Build the complete fashion Instagram and Shopify workflow.
The guide covers written product choices, seller-reviewed AI drafts, Shopify variant matching, COD boundaries, event checkout, operating expenses, and product-cost estimates.
Move from a manual card to one seller-reviewed order workflow.
DMNexa organizes the agreed conversation into a draft, helps connected sellers verify Shopify variants, and keeps fulfillment and operational money status visible without replacing inventory, POS, or accounting.
